Why conduct a condition assessment?

Knowing the current condition of your assets gives you a stronger basis for planning maintenance, renewals and future expenditure.

However, the value of a condition assessment depends on the quality of the information collected. Before beginning an assessment, you need to be clear about your objectives, the level of detail required and how the resulting condition data will be managed.

The checklist provides a practical starting point for organisations planning a new condition assessment or reviewing an existing condition assessment process.

What is included in the condition assessment checklist?

The checklist takes you through the main stages of planning and conducting a condition assessment.

Prepare and review your condition assessment

The first phase focuses on establishing the foundations for your assessment. It covers:

  • Defining your asset management objectives and business needs
  • Reviewing available condition data and asset registers
  • Selecting suitable condition assessment software
  • Identifying experienced inspectors or internal assessors
  • Establishing templates suited to your assets and operating environment

Your objectives should guide the type of condition assessment undertaken and the level of detail collected.

Set up and test the assessment process

Before beginning a full asset condition assessment, the checklist recommends running a short pilot with an experienced inspector.

This allows you to test the time required in the field, confirm the appropriate level of detail and review the reports produced. It also gives you an opportunity to refine your system setup, train inspectors and establish a quality assurance process.

Complete the condition assessment

The final phase covers field data collection and the evaluation of data confidence.

Inspectors can use mobile condition assessment software to record component quantities, condition grades, unit rates and expected economic lives. The collected data should then be reviewed for completeness, reliability and accuracy before it is used to support asset planning and investment decisions.

Build confidence in your condition assessment data

A condition assessment should provide more than a collection of individual ratings. It should produce structured asset information that your organisation can continue to use after the assessment is complete.

The checklist will help you consider:

  • Whether the required assets and components have been identified
  • Whether condition grades and quantities have been measured consistently
  • Whether the results are supported by appropriate quality assurance
  • Whether the data can be used confidently for maintenance and lifecycle planning

Who is the checklist for?

The Condition Assessment Checklist is designed for asset managers, property teams, facilities managers and organisations responsible for maintaining portfolios of buildings and physical assets.

It can be used when preparing for an initial condition assessment, engaging an external assessment provider or improving the consistency of an established condition assessment program.